* Schedule sessions with stimulating presentation methods after lunch.

* Schedule breaks in between sessions.

* When conferees are "on their own" for lunch, provide information about restaurants, prices, and service time.

* Large groups need more time for networking than smaller groups.

Execution of the conference plan begins with registration and ends with evaluation. Now the time has come where months of preparation will pay off, providing it is all executed as planned. The process of registration should be a fast and simple process, whether it is in advance or on-site. Avoid tedious, complicated registration forms, they are not a survey; only ask for information you need. For on-site registration, make sure that you are well prepared. Create a checklist of everything you need. Make sure the registration area creates a flow of traffic and that there is adequate staff for the amount of registrations expected.

During the conference it is important to make good use of signs; this ensures that conferees never become disorientated with their surroundings. It is very important to keep to the agenda. Changes are sometimes unavoidable, but make sure that if a change has to be made to the schedule, that it is well publicised. During the conference, the coordinator’s time is in great demand. Delegation plays a key role in the smooth running of a conference, but is worth nothing without a well trained and informed group of staff members.

Evaluation can give a qualitative measure of any or every component of the conference; this aspect alone gives it value. Additionally, evaluation can be a valuable tool in planning next year's conference. The most common method of evaluation is the use of an evaluation form. The form is designed as a questionnaire to gauge conferees' reactions to and thoughts of various components of the conference. The design of the evaluation form should facilitate a quick and easy response and at the same time permit a more detailed reply.

And with that you have successfully completed your conference. Hopefully those that attended have left with the lasting memory of how informative and inspiring it was rather than a lingering hangover, and will be returning next year with even more eagerness and motivation than before.