3. Check your sound equipment in advance.

If VoIP (audio) is going to be used from within the meeting itself, make sure that all attendees have the right tools needed, whether these tools are microphones, headsets and speakers.

4. Supply your participants with proper access information in advance of the conference.

If audio will be conducted via an audio conference call, make sure all attendees have the access number to dial into and the PIN (Personal Identification Number) they will need to access the call.

5. Conduct a “trial-run” of your presentation prior to the conference date.

The presenters or leaders of the conference should practice in advance. If a presentation will be involved, make sure that whoever will be presenting any material has tested this part of the video or web conferencing system. The presentation that is to be used should be demonstrated to another party BEFORE the date of the actual meeting.

6. Supply web access information to your participants well in advance of the meeting.

Make sure that all of your participants know how to access the video and web “conference room”. Send an e-mail "link" to each participant well in advance of the meeting so that they will be able to easily access the meeting when the appropriate day and time has arrived.

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